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University Space Committee (USC)

 

The University Space Committee is responsible for implementing policies that promote the efficient and effective utilization of all UT space (including buildings and property).  The committee makes recommendations concerning the assignment, reassignment, classification, and reclassification of space, and the assignment or reassignment of administrative priority for centrally-scheduled spaces.  It reviews and makes recommendations concerning proposals for any modifications or renovations that may be desirable after space assignments or classifications are made or updated.  It also reviews existing space-related policies and recommends changes to these policies when needed.  The committee’s recommendations are advisory to the Provost and Senior Vice Chancellor, the Vice Chancellor for Finance & Administration, and the Vice Chancellor for Student Life.

Space is defined as all space leased or owned by the state and maintained by the Knoxville campus, including that which is occupied by other university entities, including but not limited to, university-wide administration, affiliated Foundations, and the Institutes of Agriculture and Public Service.

Members:

  • Betsy Adams, Haslam College of Business
  • Mark Alexander, Division of Student Life
  • Donna Cochran, Office of Research and Engagement
  • Bill Dunne, College of Engineering
  • Jeff Fairbrother, College of Education, Health and Human Sciences
  • Jennifer Hardy, Office of the Registrar
  • Robert Hinde, Office of the Provost (Co-Chair)
  • Dave Irvin, Facilities Services
  • Jeff Maples, Finance and Administration (Co-Chair)
  • Larry McKay, College of Arts and Sciences

 

Approved Space Policy

Ad Astra

 

Space Request Process & Information

Submit to: utoperations@utk.edu or both Committee Co-Chairs

Process:

  • All requests for action by the USC must be submitted either through a college office (for units housed in a college) or through the appropriate vice chancellor (or the vice chancellor’s delegate).
  • Units requesting action by the USC are responsible for providing adequate justification for the requested assignment and also determining whether the request may affect other departments/units. A list of the units that will be affected must be provided as part of the request submitted to USC.
  • Once a space request is received, it is presented and discussed as an agenda item at a corresponding monthly committee meeting.
    • Where appropriate, the Chancellor’s Cabinet may need to weigh in for approval.
  • A member of the USC will communicate the committee’s decision to the space requestor.

 

Information to Include in a Space Request:

  • Name of Requesting Department/College/Division
  • Cost center of Requesting Department/College/Division
  • Requestor’s Name & Contact Information
  • Description and Rationalization of Request
  • Date Request is Needed/Timeline
  • Identify the Usage Type for the Space/Spaces being Requested (examples: classroom/lab, office, conference room, storage)
  • List any Space Requirements (examples: square footage, capacity, AV needs, furniture needs, painting, installations, replacements, etc.)
  • List all Potential Costs Associated with the Request
  • List the Units that will be Affected by the Request